You can share with a specific person, create a link that you can send to people or even share your notes with an online meeting. Once you have clicked this option you will be given a choice of how you want to share the notebook. You should then choose ‘share’ from the list of options on the left-hand side of your screen. With the specific notebook open click on ‘File’ in the top left-hand corner of the screen. If you want a shared notebook, start afresh and create a departmental one that can be built for everyone’s use. We would recommend that you have your own personal notebook for your own work, to-do lists and things you need. We thought we would make sure you know how to share notebooks to make sure you’re getting the most out of this useful tool. Sharing notebooks is a really useful feature of OneNote in Office 365 because it means that everyone is able to access the same information, even things like quick notes that would usually end up on a scrap of paper that no one can read. If one person makes a change or an addition to something, it will automatically update that on another member of the team’s device. They can do this because they have a shared Marketing notebook across the team. The Marketing team have a page for ideas, they keep clippings of screenshots and they store their Editorial Calendar for each month in OneNote. It’s an application to both store information and work in and collaborate at the same time. Our Marketing team use OneNote to be able to share ideas and access information that might be needed on a day-to-day basis. You can use it as your personal filing system, you can use it just as a place to put your notes or you can use it as a collaboration tool.

One of the things that we love about OneNote is that you can put it to different uses dependent upon what you want.

Sharing a onenote notebook